Reduce Days-to-Invoice
The gap between completed work and sent invoice isn't a scheduling problem - it's a structural one. Aimsio compresses the billing cycle by connecting field capture directly to invoicing.
Your billing cycle isn't slow because your team is slow. It's slow because the process is.
Work gets completed in the field on Monday. The ticket gets submitted Wednesday. Internal approval happens Friday, if you're lucky. Client sign-off takes another week. The invoice finally goes out three weeks after the work was done.
Every step in that chain requires someone to remember, chase, or re-enter data. The result isn't just a delayed invoice. It's inflated WIP balances, unpredictable cash flow, and billing disputes that stem from stale data.
Companies lose 3–7% of revenue annually to these structural delays, and most of it shows up as unexplained operational inefficiency, not a line item anyone can point to.
Close the gap between work completed and revenue collected.
Aimsio compresses days-to-invoice by removing the manual handoffs between field, operations, and finance.
Field data becomes invoice-ready the moment it's captured
Field tickets and timesheets are submitted in Aimsio with all the data invoicing needs: job codes, cost codes, labor hours, equipment, materials, and client signatures. No one in the office has to re-enter, cross-reference, or clean up field data before it can become an invoice. The data arrives ready.
Learn more about Tickets →Client approvals happen the same day, not the same month
Clients review and approve tickets directly through the Aimsio client portal, from any browser, on any device. No PDFs to email, no phone calls to chase. The portal shows exactly what was done, when, and for how much. Approvals that used to take a week happen the same day.
Learn more about Client Portal →Hours logged in timesheets can be converted into billable tickets
Hours logged in Aimsio timesheets are tied to specific jobs and cost codes. They can be converted into billable tickets and pushed to invoicing with minimal manual steps. Hours captured in the field become revenue on the invoice, not a line item someone has to reconstruct from memory.
Learn more about Timesheet Billing Automation →Invoices built from approved data, not spreadsheets
Once field tickets are approved, internally and by the client, invoicing pulls directly from that approved data. Single ticket or batched, however your billing structure requires. What used to be a multi-day reconciliation exercise becomes a few clicks.
Learn more about Invoices →Change orders documented before they become disputes
Scope changes happen on every job. When they're documented in the platform, with approval trails, they show up on the invoice as expected line items, not surprises. Change orders in Aimsio protect revenue that would otherwise get disputed.
Learn more about Change Orders →"We've already tried automating our billing process."
Most billing automation fails because it automates the output without fixing the input. An ERP add-on can generate an invoice faster, but if the field data feeding it is incomplete, late, or wrong, you're just producing bad invoices faster.
Aimsio fixes the data at the source. Field tickets arrive with the right cost codes, the right hours, and a client signature, before anyone in the office touches them. The invoice builds itself from clean, approved data. That's not an incremental improvement. It's a structural change.
"The ability to add our own Work Rules to Field Ticket entry minimizes costly data entry errors. Additionally, the system completely syncs with our ERP which reduces data entry — equipment, manpower, projects and clients only need to be entered in one system."
Frequently asked questions
How much can Aimsio actually reduce our days-to-invoice?
Companies using Aimsio have reported reducing their days-to-invoice by 50% or more. The exact improvement depends on your current process, but the structural change - field data being ready for invoicing with one click, eliminating manual handoffs - eliminates the delays that cause most of the lag.
Does Aimsio integrate with our accounting system?
Yes. Aimsio integrates with QuickBooks Online, Sage Intacct, Sage 300, ADP, NetSuite, Microsoft Business Central, Acumatica, Viewpoint Vista, and Explorer Eclipse. Approved data flows from Aimsio into your accounting system. No duplicate entry on the back end.
Can we batch multiple tickets into a single invoice?
Yes. You can create an invoice from a single ticket or batch multiple approved tickets together, however your billing structure requires it. Batching by job, by client, by date range, or by cost code are all supported.
How does client approval work without emailing PDFs?
Clients review and approve tickets through the Aimsio client portal, a browser-based view that doesn't require the client to install anything. They see the submitted ticket, can add comments, and sign off electronically. No PDFs, no email attachments, no phone calls.
What happens when a ticket is disputed after invoicing?
Disputes are significantly less common when clients can review tickets in real time through the portal. When a dispute does occur, the full audit trail - submission, approvals, timestamps, signatures - is available in the system, which resolves most disputes quickly.
How do change orders show up on the invoice?
Change orders documented in Aimsio are linked to the job and follow the same approval workflow. Once approved, they appear as expected line items on the invoice, not as surprises the client pushes back on.