Timesheets
Accurate time, every shift. No chasing.
Paper timesheets get lost, filled out wrong, or handed in late. Aimsio captures crew hours digitally, tied to the right job, submitted for approval, and ready to convert to billing or payroll without re-entry.
Before & After
What changes when you switch to Aimsio
Without Automated Timesheets
- Manual timesheet entry creates errors - Hours re-keyed from paper introduce mistakes that cost you at payroll.
- No clear audit trail when disputes arise - Employees and managers argue about who worked what with no data to resolve it.
- Field records do not match what is in payroll - Reconciliation takes hours every cycle because the data is inconsistent.
- Timesheets arrive late or not at all - The office waits on the field before billing or payroll can proceed.
With Aimsio Timesheets
- Hours captured digitally at the job site - Crews submit timesheets from their phone or tablet. No paper, no late handoffs.
- One source of truth for every hour worked - Field data, timesheets, and payroll all reference the same records.
- Disputes resolved with timestamped evidence - Every timesheet traces back to the original submission with full job context.
- Approved timesheets ready for billing or payroll - Once approved, hours convert to tickets or feed payroll without errors.
Core Capabilities
Everything your team needs for accurate time
From timesheet to billable ticket - automated at every step.
Individual Timesheets
Individual Timesheets are created by each employee for their own hours. Ideal for employees working across multiple jobs or visiting multiple sites in a single day.
Crew Timesheets
Crew Timesheets are created by a supervisor on behalf of their entire crew. Each Crew Timesheet links to one job; if hours span multiple jobs in a day, a separate Crew Timesheet is created for each.
Concurrent Approval
Timesheets can be approved by multiple people simultaneously: project managers, accounts payable, and accounts receivable can all approve at the same time. No approval bottlenecks, no waiting in sequence.
Hours Tied to Jobs and Cost Codes
Every timesheet captures hours against a specific job and cost code. Hours are allocated accurately from the moment of entry. No manual matching required at billing or payroll time.
Convert to Tickets for Billing
Approved timesheets can be converted directly into tickets for client billing. Aimsio handles the breakdown of regular and overtime hours at the time of conversion based on the job's billing rules, reducing double entry and speeding up the billing cycle. Learn more about Timesheet Billing Automation →
Easy Payroll Processing
Approved hours can be processed for payroll through Aimsio's Timesheet Payroll Automation. Set payroll rules once (union requirements, overtime thresholds, labor laws) and Aimsio applies them at processing time. Learn more about Timesheet Payroll Automation →
How It Works
From hours worked to approved record
Crew submits timesheet from any device
Field workers submit timesheets from their phone, tablet, or browser. Every entry is tied to a job, cost code, and date.
- Individual or Crew Timesheets depending on your structure
- Works on mobile - no paper needed
- Hours tied directly to jobs and cost codes
Timesheet SubmissionClick to Zoom Supervisor reviews and approves
Timesheets are reviewed and approved by supervisors before hours move to billing or payroll. Multiple reviewers can approve simultaneously.
- Concurrent approval by multiple reviewers
- Authorized users can edit or re-open submitted timesheets
- Approval required before hours get billed
Timesheet ApprovalClick to Zoom Convert to tickets or feed payroll
Once approved, timesheet hours are ready to use. One click sends the data - formatted and accurate, with no manual reconciliation.
- Convert timesheets to tickets for billing
- Same data feeds payroll processing
- Billing rules applied automatically at conversion
- Export to ADP and more
Billing & Payroll ExportClick to Zoom See It In Action
Timesheets in the platform
Watch how Aimsio timesheets work in a real field operations environment.
Also another great feature is the timesheets. Once completed and mastered, you can see the totals immediately. This allows for quick cost tracking and real time data. Sending the time to invoice with a couple clicks is great time saver.
Integrations
Works with the tools you already use
Aimsio connects to your accounting, payroll, and ERP systems - so data flows without double-entry.
QuickBooks Online
Sage Intacct
ADP
Explorer Eclipse
Sage 300
NetSuite
MS Nav
MS Business Central
Viewpoint Vista
AcumaticaFrequently asked questions
Individual Timesheets are created by each employee for their own hours and support tracking time across multiple jobs in a single day. Crew Timesheets are created by a supervisor on behalf of their crew and are linked to one job per timesheet. If a crew works across multiple jobs in a day, a separate Crew Timesheet is created for each job.
Once a timesheet is submitted, it is reviewed and approved by a supervisor before hours can be converted to tickets or processed for payroll. Multiple reviewers can approve simultaneously: project managers, accounts payable, and accounts receivable can all review at the same time. Authorized users can edit or re-open submitted timesheets if corrections are needed.
Approved timesheets can be converted directly into tickets for client billing. Aimsio applies the job's billing rules at the time of conversion to break down regular and overtime hours automatically. This eliminates manual re-entry and reduces the time between work done and invoice sent. Learn more about Timesheet Billing Automation →
Approved timesheet hours can be processed through Aimsio's Timesheet Payroll Automation. Admins configure payroll rules once (union requirements, overtime thresholds, and labor laws) and Aimsio applies them automatically at processing time. Approved hours can be exported to ADP and more. Learn more about Timesheet Payroll Automation →
Yes. The same approved timesheet hours feed both the billing conversion and payroll processing workflows. You enter the data once and Aimsio uses it in both directions, reducing double entry and keeping billing and payroll aligned.
Authorized users can edit or re-open submitted timesheets on behalf of the employee, or notify the employee to update their submission themselves. Timesheets must be approved before they can be converted to tickets or processed for payroll, so errors can be caught and corrected before they affect billing or pay.
Timesheets are included in Aimsio Essentials, Performance, and Ultimate. Compare product plans →
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