Timesheet Payroll Automation
From timesheet to payroll. No re-entry.
Manual overtime calculations from paper timesheets are slow and error-prone. Aimsio applies your union and pay rules automatically, so every crew member gets paid the right amount, every cycle.
Before & After
What changes when you switch to Aimsio
Without Payroll Automation
- Overtime calculated manually in spreadsheets - Payroll staff reference different rule documents and make calculation errors that result in under- or overpayment.
- Pay rule errors cause disputes and corrections - Incorrect overtime or double time calculations trigger employee complaints and costly reprocessing.
- Payroll takes days to process - Manually gathering approved timesheets, running calculations, and reformatting data for export consumes the payroll team's entire week.
- Union rules applied inconsistently - Different people interpret the rules differently and the same employee ends up with different results period to period.
With Aimsio Payroll Automation
- Overtime calculated correctly on every cycle - Union rules applied automatically. No manual lookups or formula errors.
- Accurate pay for every crew member, every period - The math is done for you, based on the rules you define.
- Payroll processed in a fraction of the time - From approved timesheets to export-ready data without manual calculations or reformatting.
- Rules applied consistently - Union agreements, jurisdictional requirements, and holiday eligibility handled the same way every time.
Core Capabilities
Everything you need to automate payroll
Define Union rules once - Aimsio handles the RT/OT/DT breakdown and exports data to your payroll system.
Union-Based Pay Rules
Create separate rule sets per union: OT thresholds, time bumping, holiday eligibility, and burden values. Each employee follows their assigned union's rules automatically.
Overtime Calculation
Set Daily Max RT and OT thresholds per union. When hours are exceeded, Aimsio bumps them to overtime or double time automatically. Weekly period maximums and day-of-week bumping are also supported.
Statutory Holiday Pay
Configure stat holidays per union with eligibility rules. Aimsio can generate stat pay Timecards, or your admin can trigger them manually. Holiday time bumping rules apply to hours worked on the holiday.
Work Class Rates
Handle pay rates that vary by trade, shift, or job using Work Class codes. Each combination gets its own rate and Aimsio applies the right one automatically.
Payroll Export
Export Timecard data via integration or CSV to your payroll system. Supported integrations include ADP, QuickBooks Online, and more.
Pay Period Management
Set pay periods as Weekly, Bi-Weekly, Semi-Monthly, or Monthly. When a period closes, Timecards lock and become read-only. A summarized PDF of hours can be emailed to employees at close.
How It Works
From hours entered to payroll export
Define union and pay rules
Aimsio's Professional Services team works with your account to set up unions, pay types, pay periods, overtime thresholds, and holiday rules. This is a one-time setup. Once configured, rules apply automatically to every pay cycle going forward.
- Union rules and OT/DT thresholds configured per account
- Pay periods set as Weekly, Bi-Weekly, Semi-Monthly, or Monthly
- Holiday eligibility and stat pay rules defined per union
Payroll Rule SetupClick to Zoom Crew enters hours, Aimsio does the math
Crew members enter the total number of hours worked. Aimsio automatically breaks those hours down into Regular Time, Overtime, and Double Time based on the Union rules assigned to each employee. No manual calculation needed.
- RT/OT/DT breakdown calculated automatically
- System suggestions can be overridden if needed
- Full breakdown visible before the pay period closes
Timecard BreakdownClick to Zoom Close the period and export to payroll
When the pay period is complete, close it to lock the Timecards and export data to your payroll system via integration or CSV. Closed periods are read-only: a clean record of every hour and breakdown for that period.
- Export via integration or CSV to your payroll system
- Closed periods are locked and read-only
- Summarized PDF of hours can be emailed to employees
Payroll ExportClick to Zoom See It In Action
Payroll automation in the platform
Watch how Aimsio payroll automation works in a real operations environment.
Aimsio has streamlined our business processes, provided valuable visibility into our projects and been an ongoing business partner for us as we grow our business. We have reduced our administration costs by over 20%.
Integrations
Works with the tools you already use
Aimsio passes timecard data to your accounting, payroll, or ERP system via integrations or CSV exports.
QuickBooks Online
Sage Intacct
ADP
Explorer Eclipse
Sage 300
NetSuite
MS Nav
MS Business Central
Viewpoint Vista
AcumaticaFrequently asked questions
You configure overtime rules within each Union - Daily Max RT sets the regular time threshold, and Daily Max OT sets the overtime threshold before double time kicks in. Aimsio applies these rules along with weekly period maximums to break down hours into Regular Time, Overtime, and Double Time automatically. No one on the payroll team needs to perform manual calculations.
Yes. Each Union in Aimsio can have its own set of OT/DT rules, holiday eligibility, and time bumping settings. For example, one Union can follow Alberta's 8/44 rule while another follows British Columbia's 8/40 rule with double time. Each employee is assigned a Union, and their hours are calculated according to that Union's specific rules.
If an employee works under two or more unions in the same week, Aimsio uses the union with the most hours as the base for calculating the OT/DT breakdown. If hours are equal across unions, Aimsio uses the one most beneficial to the employee.
Aimsio passes timecard data to your payroll accounting system via a supported integration or CSV export. Supported integrations include QuickBooks Online, Sage Intacct, Sage 300, ADP, Explorer Eclipse, Viewpoint Vista, NetSuite, Acumatica, MS Business Central, and MS Nav. For other systems, data can be exported as a custom CSV.
Yes. When entering hours, the system automatically suggests the RT/OT/DT breakdown based on Union rules, but authorized users can override the suggestion and manually adjust the breakdown or rate if needed. Once a pay period is closed, however, timecards in that period are locked and become read-only.
Payroll Automation and Billing Automation both work from timesheets but serve different purposes. Payroll Automation breaks down hours into RT/OT/DT for your payroll system. Billing Automation converts timesheet hours into billable tickets for client invoicing. Both are available on Performance and Ultimate.
Pay periods cannot be changed after the first pay period has closed. It is important to confirm your pay period settings with Aimsio's Professional Services team during setup before any periods are processed.
Timecard and payroll configuration is set up with Aimsio's Professional Services team. They work with your account to implement union rules, pay types, pay periods, and holiday settings. Changes after the initial setup should go through the support team.
Payroll Automation is available on Aimsio Performance and Ultimate.
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