Hydrovac Software
Hydrovac operations require precise dispatch, per-load ticketing, and real-time equipment tracking. Aimsio helps hydrovac companies manage truck dispatch, capture per-load field data, and get invoices out faster - all from one platform.
Hydrovac challenges Aimsio solves
These are the problems that keep hydrovac companies from getting paid on time.
Truck Dispatch Complexity
You've got four hydrovac units and more job requests than you can handle. Two trucks are on day jobs, one is on a call-out, and one is being serviced. Your dispatcher is tracking availability by memory. When a priority job comes in, you're scrambling to figure out who can take it.
Per-Load Ticketing
Your jobs bill by the hour, by the load, or by a combination of both depending on the contract. Run tickets come back at the end of the day in the cab or in a work jacket pocket. When billing runs, someone has to match each ticket to a job and apply the right rate. Missing tickets mean missing revenue.
Equipment Utilization
Every load has a manifest. Manifests need to be completed, filed, and retained for compliance. When your office team is chasing down field tickets and processing invoices, the manifest paperwork is the last thing that gets attention, until there's an audit.
Dispatch to invoice, built for hydrovac
Aimsio streamlines hydrovac operations from truck dispatch to client invoicing. Drivers capture per-load tickets on their mobile device, clients sign off digitally, and invoices created from approved load tickets with one click.
Great agile software. Amazing piece of software that can pretty much do anything you program it to do. Very agile. Can integrate with anything. It's fantastic and very well thought out.
Key features for hydrovac
The tools your field and office teams need to stay connected.
Price Books
Client-specific rates for hydrovac services and disposal fees.
Explore featureDispatch
Dispatch hydrovac units across sites and manage crew and equipment assignments.
Explore featureTimesheets
Equipment and operator hours tied to jobs and clients.
Explore featureTickets
Per-load tickets capturing volume, disposal location, and client sign-off.
Explore featureInsights
Live operational dashboards built on Microsoft Power BI. Track performance across jobs, clients, and billing cycles.
Explore featureInvoices
Invoice from approved load tickets with full cost breakdown.
Explore featureCommon questions about hydrovac software
Answers to what hydrovac companies ask us most.
What is hydrovac software?
Hydrovac software is a platform designed to manage the operational and financial workflows of hydrovac companies. It covers truck dispatch, per-load field ticketing, client sign-off, and one-click invoicing - all in a single system built for the fast pace of hydrovac work. Instead of managing run tickets on paper and billing from spreadsheets, your dispatch and billing team works from a single source of truth.
How does Aimsio handle per-load ticketing for hydrovac?
Drivers capture load tickets directly from the Aimsio mobile app, recording load volume, disposal location, start and end times, and any additional charges. Clients can sign off digitally on-site, eliminating the end-of-day paper chase. All ticket data flows into billing automatically, so your office team isn't manually re-entering run tickets at the end of every week.
Can Aimsio handle jobs that bill by the hour and by the load?
Yes. Aimsio's price books support hourly, per-load, and combination billing structures, all configured per client. When a ticket is submitted, the system applies the correct rate automatically based on the job and client. Mixed billing arrangements that used to require manual calculation are handled without any office intervention.
Does Aimsio work in areas with limited connectivity?
Yes. The Aimsio mobile app works offline, allowing drivers to complete load tickets and capture job data even without cell service. All data syncs automatically when connectivity is restored. This is essential for hydrovac crews working in remote industrial sites or pipeline corridors where coverage is unreliable.
How does Aimsio help with manifest tracking and compliance?
Aimsio captures disposal location, load volume, and material type as part of the load ticket, giving you a complete digital record for each run. Your office team always has the documentation they need without hunting down field paperwork before an audit or client request.
What accounting systems does Aimsio integrate with?
Aimsio integrates with QuickBooks Online, Sage Intacct, Sage 300, Microsoft Dynamics NAV, Microsoft Business Central, NetSuite, Acumatica, ADP, and more. Approved field tickets flow directly into your accounting system for invoicing and payroll exports without manual re-entry. See the full list on the integrations page.
How long does it take to implement Aimsio for a hydrovac company?
Aimsio's onboarding team handles configuration, driver training, and go-live support. You can also book a demo to get a realistic estimate for your operation.