Gain Real-Time Field Visibility
You shouldn't need to call three people to find out what happened on a job yesterday. Aimsio gives owners and operations managers a live view of every active job, without chasing anyone for an update.
The decisions are real-time. The data isn't.
You're bidding jobs, managing growth, talking to clients, all based on information that's days or weeks old. You don't know if that crew is on site yet. You don't know if the job is tracking to budget. You don't know if the ticket was approved. You find out eventually, but eventually is too late for the decisions that need to happen now.
At a certain scale, this becomes a structural limitation. The business can't grow past what one or two key people can personally keep track of. Every new crew, every new job, every new client adds more weight to a process that depends on someone remembering to check, call, or compile.
The problem isn't that your people aren't communicating. It's that the information they carry in their heads has no system to flow through.
A live picture of your entire operation. No phone calls required.
Aimsio surfaces the data your team already captures - jobs, tickets, timesheets, costs - into dashboards and views that give you real-time visibility without interrupting the people doing the work.
See every active job at a glance
The Jobs dashboard shows all active work such as status, assigned crews, and progress. Click into any job for the full picture: submitted tickets, crew assignments, and timeline. No report request needed.
Learn more about Jobs →Know who is assigned and what they are working on
The dispatch board shows crew assignments, availability, and certifications in real time. When a job needs to be reassigned or a crew is running behind, you see it as it happens, not at the end-of-day debrief.
Learn more about Dispatch →Track cost against budget before problems become overruns
Job performance reporting surfaces actual costs versus estimated budget as work progresses. When a job is trending over budget, you know it while there's still time to adjust, not when the final invoice comes in.
Learn more about Job Performance & WBS →Dashboards that answer the questions you keep asking
Aimsio Insights turns your operational data into visual dashboards. Revenue by job, ticket status by client, unbilled work, and days to invoice. Custom dashboards can be built for additional dimensions using the Power BI interface. The questions you currently answer by compiling spreadsheets are answered before you ask them.
Learn more about Insights →Budget and contract tracking built into every job
Set budgets and contract values at the job level. As work is captured and Timecards are processed, Aimsio tracks actual costs against those values in Job Performance reporting. You see remaining budget, percent complete, and contract utilization without waiting for someone to run the numbers.
Learn more about Budget & Contract Values →"We already have reports. We just need better ones."
The issue isn't the report - it's when the data reaches it. A weekly spreadsheet compiled from memory and phone calls gives you a snapshot of last week. By the time you see it, the decisions it should have informed are already made.
Aimsio gives you a live picture because the data enters the system at the moment work happens. Jobs, tickets, timesheets, costs, all captured in the field, visible in real time. Better reports don't help if the underlying data is five days old. Live data does.
"Pushing all of our workflows into Aimsio has allowed us to grow to over 200 staff with only 5 administrative roles. This directly impacts our bottom line."
Frequently asked questions
What dashboards does Aimsio include out of the box?
Aimsio Insights provides dashboards for revenue by job, ticket status by client, unbilled work, days to invoice, and more. Dashboards are visual and update as field data comes in, with no manual compilation required.
Can I see job costs in real time or only after invoicing?
As Timecards are processed, actual costs update against the job budget in Job Performance reporting. You see current spend, remaining budget, and percent complete without waiting for the billing cycle.
How does Aimsio track budget vs. actuals?
Budgets and contract values are set at the job level. As field work is captured - labor hours, equipment time, materials - Aimsio tracks actual costs against those budgets. You see the variance as it develops, not after the job is complete.
Can I set alerts when a job goes over budget?
Aimsio surfaces budget tracking through job performance views and WBS (Work Breakdown Structure) reporting. When a job is trending over budget, you see it in Job Performance reporting as Timecards are processed.
What's the difference between Insights and standard reporting?
Standard reporting exports data as CSV or tabular views. Insights turns that data into visual dashboards: charts, progress bars, trend lines, that answer operational questions at a glance without building a spreadsheet.
Can I control who sees financial data vs. operational data?
Yes. Aimsio's access management lets you define visibility by role. Field crews see their jobs and timesheets. Supervisors see their team's data. Owners and finance see the full picture. Each role gets the view they need without exposing data they don't.